The Importance of Sleep – Productivity Series | Innovative Office Solutions

A crucial component of stellar productivity is proper sleeping habits.  In this second installment of our Productivity Series – we focus on Sleep.   

Sleep is one of the most important, yet under appreciated, keys to productivity.  By not focusing on this essential part of our daily lives – we are only doing further damage to our productivity – and health – as a whole.

According to the CDC, 35 percent of Americans report regularly getting less than the recommended amount 7-8 hours of sleep per night.  Arianna Huffington, of The Huffington Post, preaches the importance of sleep herself.  By not getting proper sleep, not only are you damaging your body for the long and short term, but your output at work as well.

Harvard suggests that “sleep deprivation was a significant factor in the 1979 nuclear accident at Three Mile Island, as well as the 1986 nuclear meltdown at Chernobyl.”

Accidents due to sleep deprivation can also be attributed to events on a less disastrous level.  According to the Institutes of Medicine, “over one million injuries and between 50,000 and 100,000 deaths each year result from preventable medical errors, and many of these may be the result of insufficient sleep.  Doctors, especially newly graduated interns, are often expected to work continuous shifts of 24 to 36 hours with little or no opportunity for sleep.”  A decrease in productivity due to sleep-related issues not only effects an employee’s workload output, but can also cost companies thousands – even millions.

According to a study published in 2010, within the data taken from participants, $54 million roughly $1,967 per employee within this study could be expect to be lost annually.  Estimated costs linked to productivity decreases ranged from $1,293 to $3,296

Like any employee or business owner you are now most likely thinking, “I wonder how much money we’re losing due to sleep deprivation?”  Unfortunately, we don’t have an answer for you.

However, we do have a few ideas on how to encourage proper sleeping habits throughout your office – ultimately leading to increased productivity.

Increased Workplace Flexibility

  • Allowing more flexible start and end times may help contribute to positive lifestyle behaviors.  Their are many benefits to a more flexible work schedule other than increased sleeping patterns and productivity,  but those two are essential reasons to start incorporating a more flexible work schedule.

Workplace Education Programs

  • Educate employees on the importance of proper sleeping habits, and how they can improve life both at home – and at the office.  Make it clear that occasional sleep loss and fatigue are expected, but teach employees on how to safely and effectively function while “running on empty”.  Topics such as regular exercise, proper nutrition, and manageable workloads could all be covered in depth as they are a few important elements when looking to improve sleeping habits.

 

Getting more sleep is often times easier said than done.  However,  as long as you’re more conscious of how important proper sleeping habits are, the more likely you are to change your current habits.  There are plenty of reasons to get into a better sleep routine – saving your employer thousands, increasing workplace safety, and keeping your sanity – that it is up to you to put the proper actions in place.

 

 

 

Increased Printing Efficiency and Security – HP JetAdvantage Pull Print | Innovative Office Solutions

hp_logo_hpe Experience the benefits of HP JetAdvantage Pull Print today – at no extra cost.

Maintain print job confidentiality with the new JetAdvantage Pull Print service offered by HP, both in the cloud and on demand.

By requiring user authenticationHPWLESP13034_JetAdv_PullProtect_IMG before print jobs can be released, you can be sure the right documents land in the right hands. And because it works with your existing HP fleet of printers and MFPs, you can get started quickly.

When utilizing the HP JetAdvantage Pull Print service, you eliminate accidental and misplaced print jobs – helping cut costs on paper, toner, ink, and time. Plus, you can increase productivity by enabling users to only print from the most convenient enabled HP printer or MFP.

Make your business more cost-efficient today with HP JetAdvantage Pull Print.

If you’d like to learn more about this service from HP – or to see if you qualify – visit our website or contact our Account Executive Christina Boerigter – CBoerigter@innovativeos.com – for more info!

The Importance of Nutrition – Productivity Series #1 | Innovative Office Solutions

With the Holiday season just around the corner, we’re moving into “comfort food season”.  We’ll be the first to tell you that we love our comfort food.  Sure, it always “hits the spot” and we’re full for what feels like days afterwards, but what are we doing to our bodies – and how can we avoid the dreaded “food coma” during precious family time?  Below are some nutritional tips talking about foods that help satisfy and keep you feeling “full” – all while helping keep you moving through the day.

In our first in a series of posts, we’re focusing on 3 key factors in increasing your productivity – things you might not always think about.  

First up is nutrition!

According to the World Health Organization (WHO) adequate nourishment can raise national productivity levels by 20 percent.  That’s quite the increase and, frankly, we could all use increased productivity in today’s busy world.  In a 2012 study, the journal Population Health Management stated that employees who eat unhealthily were 66 percent more likely to report a loss in productivity when compared to those who regularly ate grains, fruits and vegetables.  Thats every 2 out of 3 employees who feel less productive when not receiving adequate nutrition.

But what exactly is adequate nutrition?  Is it adhering specifically to the food pyramid?  The truth is – the answer is going to vary from person to person.  Hopefully, however, after reading this blog post – you’ll have a better idea of what will work for you.

(Dark) Chocolate Isn’t An Enemy – Thank Goodness

Nuts Can Help Keep You Sane

  • Chock-full of Vitamin E, nuts and seeds also help slow cognitive decline as you age.  Basically, nuts and seeds are an investment in your health.  The more you eat, the healthier you’ll be in the long run.

You Need Fat?!

  • Avocado’s, for example, can help reduce LOWER BAD CHOLESTEROL – ultimately decreasing your risk of cardiovascular disease.  Blood flow is increased as bad cholesterol and plaque build up are eliminated.  So go ahead, have another spoonful of guacamole.

(Grass-Fed) Butter is *GASP* GOOD for Your Heart?

  • Grass-fed butter is full of Vitamin K2  – is one of the most important nutrients in the diet for heart and bone health.
    • Vitamin K works modifies proteins, giving them the ability to bind calcium ions.  Calcium can “leach” our of bones, which can lead to osteoporosis and heart disease.  For this reason, it affects all sorts of functions related to calcium metabolism.

Antioxidants Keep You Healthy…And Productive

  • According to neuroscientist James A. Joseph, “dark-hued fruits and vegetables, especially blueberries, are just about the best foods you could consume for inoculating brain and body against the ravages of time.”  He goes on to state that blueberries can preserve cardiovascular health by acting as an anti-inflammatory agent, as well as promote brain integrity. “Oxidative stress and inflammation are the evil twins of brain aging,” Joseph insists.

Inflammation is Good — But Also Bad

Inflammation helps us heal, but out of control inflammation can have adverse effects.

  • Thought to play a role in obesity, heart disease and cancer, inflammatory foods are those high in sugar and saturated fat content. “They cause overactivity in the immune system, which can lead to joint pain, fatigue, and damage to the blood vessels,” says Scott Zashin, MD, clinical professor at the University of Texas Southwestern Medical Center in Dallas.

The bottom line?  Results may vary.  But the first step is taking the initiative to realize that, just maybe, your productivity levels – or lack of – could be due to your diet.  Hopefully our tips above – and the research provided – will help you realize that not all increased productivity is due to increased caffeine consumption.

And the Award Goes To…! | Innovative Office Solutions

No, no, no this award isn’t about us – but about how we can help with your company awards and award ceremonies!  Any recognition is an incredible feeling for those giving and receiving the award. It’s just another awesome service we can provide to our even more awesome customers!

At Innovative Office Solutions, we want to provide you with the most unique, fun and memorable awards possible. We’re here to let you know that your imagination is our only limitation!

Pick Your Award!

  • By choosing from over 1,000 different shapes, sizes and designs, you can make the award unique to any individual or occasion. Whatever you choose, we’re happy to help select the perfect item for your organization!

Customize Your Awards!  

  • In this case, your imagination is our only limitation.  By choosing from a variety of imprints, you can choose the most unique presentation imaginable.

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Make it one-of-a-kind! 

  • Any desired message and/or artwork can help make an award that much more memorable and personal.  It could be the recipient’s name and title, or a motivational quote that make the award stand out and be that much more unique.

Package It! 

  • At any awards ceremony, presentation is key. To make for an even more memorable presentation ceremony, present the awards via elegant, pre-labeled boxes.

Internal Awards Program Ideas

Check out these Internal Program Ideas for inspiration on how to better recognize employees within your organization!

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To learn more or for more information, contact Pearlee our Promotions Specialist at PCoty@innovativeos.com or 612.386.8204.

Does your company partake in many of these ceremonies?! If so – let us know in the comments!

Top 5 Things You’ll Need for Your Next Big Meeting or Event | Innovative Office Solutions

Everyone likes S.W.A.G. – or Stuff We All Get – as made famous by Michael Scott.  That being said, how do we make sure people actually want to keep our S.W.A.G.?  Well, we’re here to answer that question – and to be your go-to when it comes to all of your meeting/event/company get-together needs!

When planning an event, it can sometimes feel like you need to prepare an incredible amount of documents for attendees.  Sure, this is partly true – but fear not!  We’ve compiled a list of the Top 5 things we think you’ll need for your next big meeting or event, and best of all – we can take care of everything!

1. Pre-Conference Mailers

By sending out a pre-conference mailing, you can better gauge the amount of people who want to register for your next event.  Think of it as an RSVP or “Save the Date” – and it never hurts to know this information as soon as possible.   Another great reason for these are for informing your audience of sponsorship opportunities

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2. Speaker Material and Handouts

Hand out speaker material and information as soon as your audience arrives so they know what to expect – material and time-wise.  Things like daily itinerary and a program of speakers can be handed out prior to events starting, helping keep the event moving as smoothly as possible – while keeping everyone on the same page.

Follow-up your event or meeting with a questionnaire.  What could you do better next time?  This is viable information that can be utilized for the planning of future events, and to get a general idea of how attendees felt about your get-together.

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3. Program agenda/ Event Schedules

When talking about event or meeting take-aways, presentation, oftentimes, is everything.  The nicer the presentation of documents, the more referred to they will be – and the more your company will be remembered.  Bound program books are a great option when looking into easy to use and eye-catching materials for your audience.  Not just program books, but also bound event schedules – again making the event or meeting as memorable as possible, and something to which attendees often refer.

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4. Signage

Proper signage is essential for any meeting or event.  Easel board signage, directional boards and banners are all items that can sometimes be overlooked, but are greatly appreciated by those visiting for their first time.  Clearly marked registration areas are also helpful as they point newcomers in the right direction, and once registered – can focus solely on the event and enjoy their time.

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5.  Attendee Materials

Once attendees are all signed in and settled, now it’s networking time.  Things like ID Badges and Labels are crucial for even attendees as they clearly identify the attendee, and allows them to mingle with other like-minded folks.  Not to be forgotten are dinner and drink tickets, as these items are crucial to helping folks kick back and become more comfortable during your meeting or event.

 

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“Hype” up Your Meeting/Event With This Promotional Essential!

The Hype Padfolio is a great item to hand out for meetings/events, and the best part is, Innovative can personalize them with your logo. This padfolio will definitely get people “Hyped” up for your event!

 

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Whatever your print needs may be, know that your hometown team – Innovative Office Solutions – can do it for you efficiently and on-time. Contact Bob Galetka our Print Specialist at 952-698-9115 for more information.

 

A “Game-Changing” Ink and Laser Printer | Innovative Office Solutions

Imagine – a machine twice the speed and half the cost-per-page of color lasers that use HP PageWide Technology.  Well, thanks to the age in which we live, this technology is now possible with the HP Officejet Pro X Series.

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With the HP Officejet Pro X series, users can enjoy the best of both the traditional ink and laser worlds — a business printer that offers exceptional quality output, and a low cost per page.  Not only will this benefit users in the immediate short term, but the device itself is chock-full of extensibility and manageability features that help make it a great long-term investment.

Further benefits include:

  • Say Goodbye to Waiting at the Printer – Who else can say they own, literally, a printer that prints at Guinness World Records® speeds?  The Pro X can print up to 70 pages per minute (ppm) in black or color – or up to 42 ppm in the Professional mode.  Plus, with no warm up time required, the Pro X can print out a first page in as fast as 9.5 seconds.
  • Fewer “PC Load Letter” Warnings – With the Pro X’s best-in-class paper capacity, up to 1,050 sheets can be held at once, and one black ink cartridge can last up to 9,200 pages – or 6,600 pages for color cartridges.   Each machine comes with a standard 500-sheet tray, and the output capacity is the largest when compared to competitors, and holds up to 300 sheets of paper.
  • Intuitive User Experience – Time-saving business apps, easily viewable device functions, and the intuitive control panel provide all users a very exceptional and friendly user experience.  The devices “front door” allows convenient access to easily replaceable ink cartridges, and the single-slide door allows you to quickly repair paper jams.

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  • Connect and Print from Anywhere – As leaders of the HP mobile printing movement, HP embraces more mobile print environments than any other printer vendor.  Using a smartphone or tablet, users can print from virtually anywhere with HP ePrint.  The Pro X comes equipped with HP Embedded Web Server (EWS), making it easy for users to display status information and manage and change device settings from personal computers.

To learn more contact our Account Executive Christina Boerigter – CBoerigter@innovativeos.com – for more info!

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InSports Makes An Impact On The Ice!

On July 8th, InSports Foundation provided by Innovative Office Solutions held their FIRST ever InHockey camp. This opportunity provided 35 young athletes with a priceless, literally priceless opportunity to improve their game and learn great lifelong lessons on the ice.   

The InSports foundation is less than a year old and has already had such great success as they reach out to help kids in need. Check out this great video footage as it captures the InHockey camp experience! 

Capture hockey

How Office Colors Effect Employees | Innovative Office Solutions

Innovative Office Solutions is your office productivity leader.  The following blog post continues our series of posts designed for you to rethink your everyday approach to productivity. 

We do a lot for ourselves to become more comfortable in the workplace.  While spending over one third of our lives at work, we do things we deem necessary to make our workspaces as comfortable as possible.  Surprisingly, one factor that gets overlooked too often are the colors with which we surround ourselves.  Science and color psychologists – yes, color psychologists – have concluded that certain colors help spark creativity and productivity, while others promote calm and soothing feelings.  Take these findings into consideration and begin to use the results to your advantage.  You may be surprised by the results.

Colors have a much more profound effect on our daily lives than we may realize.  Color psychologist Angela Wright states that, “When photons from the sun strike a colored object, that object absorbs only the wavelengths that match its own atomic structure, and they reflect the rest, and that’s what we see. So the different wavelengths strike the eye in different ways. In the retina, they are converted into electrical impulses that pass to the part of the brain known as the hypothalamus, which governs our endocrine system and hormones, and much of our activity.”  Basically, based on this explanation, colors have a profound effect on our emotions – whether we immediately realize it or not.

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In today’s busy world, we’re always striving to increase productivity.  It seems like every time we turn around, there is a new app or gadget that occupies us, ultimately diverting our attention and decreasing our daily productive output.  It has been found, according to Wright’s research, the more intense the color – the more stimulated we are.  The lower the saturation of the color, the more relaxed and mellow we’ll feel.

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As you may have guessed, different colors have different effects on our brain and ultimately – our emotions.  Take, for instance, the traditional primary colors – Red, Blue, Yellow, and Green.  

  • Red effects the Body
  • Blue effects the Mind
  • Yellow effects your Emotions, the Ego, and Self-Confidence
  • Green provides balance between the Mind, Body, and the Emotions.

You don’t, however, need commit to one color.  If you combine two different colors, you can experience the benefits of each included color.  For example, by combining a vibrant yellow with a vibrant blue, you will get a color that stimulates both emotions and your mind.

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Check out the infographics, via SeeJaneWork, below for more information on the effect certain colors can have on us.

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So tell us – have you seen first hand benefits by being surrounded by these different colors?  What colors is your office?  Is it about time you touched up the break room, the creative department, or your office?

If you’re looking to spruce up your office space and see what sort of benefits color can have on you and your employees – Contact our experts today at cs@innovativeos.com or call (866) 574-5389 to find out how we can help!

The Benefits of Improved Posture | Innovative Office Solutions

You may be reading this while sitting down, and that’s okay.  Modern day office culture promotes personal workstations, provided with nice comfy chairs.  However, if you’re not sitting correctly, you could be doing irreversible damage to your body.  

If since you started reading this blog entry, you’ve sat up more straight – you are not alone.  This blogger just did the same thing.  The following are a few benefits of becoming more aware of your posture – and why you should continue to monitor and correct when necessary.

Proper Breathing

Bad posture creates poor breathing patterns, restricts circulation, strains muscles while creating new injuries, and can zap energy and create constant, low-grade physical pain. 

Freeing up your posture, alleviating the tension in the many muscle groups from shoulders to calves, will also improve blood circulation – which carries oxygen to the brain – keeping those neurons happily energised and your ability to concentrate enhanced.

Increased Concentration

A recent study conducted by Colorado College showed that male students with a more proper sitting posture had significantly higher test scores than students who slouched. Lead study author, Tomi Ann Roberts Ph.D, states “an upright posture makes people feel dominant and successful, which in turn improves their ability to relax and focus on problems.” Interestingly, according to the study, only male students benefited academically from improved posture – whereas proper posture seemed to have little to no effect on women.  This isn’t to say that proper posture in women doesn’t help increase concentration, just that the previously mentioned study found no correlation.

Increase Overall Health

Chronic upper body pain is often due to bad posture.  As you begin to continually improve your posture, you’ll feel less pain and tension all day – and soon begin to realize when you’re slouching.  By doing this, you’re retraining your body to have a more natural posture.  Soon after continuing your conscious effort improving your posture, you’ll begin to feel less all-around body pain

Combatting Poor Posture

There are plenty of products on the market that will help improve your posture over time.  One place you should be extremely aware of your posture is at the workplace.  Being that most of us often times sit for almost eight hours a day, that is a giant chunk of time during which we could be improving our posture.  Ergonomic products should be utilized whenever possible as they make everyday tasks that much easier and other products such as sit/stand workstations give users the option to sit or stand throughout the day.

According to some, “sitting is the new smoking”.  Changing up sitting posture more throughout the day will help activate and stretch different muscles throughout the day.

If you’re looking to increase concentration, proper breathing, and improve your overall posture – Contact our experts today at cs@innovativeos.com or call (866) 574-5389 to find out how we can help!

Memorial Blood Centers at Innovative Office Solutions!

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The Innovative Office Solutions Break Room!

Did you know that donating blood can help reduce your risk of developing cancer – much like standing while working, provides a free health assessment, and helps 3 to 4 individual recipients per donation?

On April 29th, Innovative Office Solutions employees lined up to give back to those in need.  Thanks to Memorial Blood Centers, Innovative employees were given the chance to donate blood – and help give back to the community.

“It was really easy to set up a blood drive.  We teamed up with Memorial Blood Centers, who were fantastic to work with.  They came out and assessed our work site to make sure that there was enough space for their equipment.  The friendly folks at Memorial Blood Centers setup an online registration account for us that helped spread company-wide awareness and signups.  Other than the few internal reminder e-mails I sent, Memorial Blood Centers took care of everything!  It was a very easy and productive way for us to give back to the community. ” – Robin McMullen, IOS Blood Drive Organizer

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One of many happy Innovative employees!

To get involved – or to help give back to your community – visit the Memorial Blood Center website today!